The board of directors is the governing body for owners of Eastside Food Co-op. It is composed of nine people, all Eastside owners, elected by owners. Terms for elected board members range from one to three years as needed so no more than three terms are scheduled to expire every year.
The board is responsible for ensuring sound management of the co-op on behalf of all Eastside owners. This work includes setting expectations by developing written policies; delegating responsibility for the achievement of stated objectives; and monitoring compliance with written policies.
The board focuses on the big-picture vision of Eastside rather than day-to-day operations. Their long-range strategic planning and financial oversight help position Eastside to anticipate trends, weather industry changes and align its work with the values of its owners. The board also oversees recruitment of replacement directors and recommends updates to the articles and bylaws, the legal documents that define and guide the co-op.
2019 Board of Directors
Owner elections are held annually each fall. This year owners will elect four board members, vote on proposed updates to the bylaws and help select the 2020 Seedlings recipients. Information about the board-recommended bylaws update is now available. Candidate information and Seedlings applicant profiles will be published with the annual report in September.
Eastside Food Co-op owners are welcome to attend board meetings, held the second Monday of each month from 6:00 – 8:00 PM in the Community Room. Space is limited; contact the board to RSVP.
The board has four committees which meet monthly. Owner engagement committee meetings are held the first Monday of the month from 6:30 – 7:30 PM, with strategic planning committee meetings following from 7:30 – 8:30 PM. Board development committee meetings are held the fourth Monday of the month from 6:30 – 7:30 PM, with board governance committee meetings following from 7:30 – 8:30 PM. Board committee meeting minutes are available upon request.
Many non-profit organizations and food co-ops, including Eastside Food Co-op, use a system of board governance called “Policy Governance” developed by John Carver. In this model, the board drafts policy in four categories to direct the cooperative:
The board defines which customer results are to be achieved, for whom, and at what cost.
The board establishes the boundaries of acceptability within which methods and activities can responsibly be left to staff. These limiting policies apply to staff means rather than to ends.
The board clarifies the manner in which it delegates authority to staff as well as how it evaluates staff performance on achievement of the ends and executive limitations policies.
The board determines its philosophy, its accountability, and the specifics of its own job.
Interested in learning more about the cooperative business model? Have a question about policy governance? Considering board candidacy? Want to attend an upcoming board meeting?